For my last two military moves I have created a PCS Binder. In our previous relocations I had something similar, but it was not organized and I found that to be such a headache! Now I've gotten smarter and this special thing becomes one of the most important items carried with us while we travel from one base to another.
So what is it really?
It holds all our important information that is or may be necessary before, during, and after a move.
I'll start at the beginning.
At the front of my binder I have the vital pencil pouch with pens, sharpies, pencils, and highlighter. Sometimes you need different things so I like to be safe. Adding a small pair of scissors is also a good idea. If you want to you can include tape, paperclips, mini stapler, and sticky notes.
Now we come to the meat of the binder. I get dividers with pockets to use as my placeholders. GET DIVIDERS WITH THE POCKETS! You don't always get things hole punched and you really want to be able to keep everything together where it belongs!
Somewhere in the binder I also keep a list of important phone numbers. This can be in the front, at the back, in its own section, or meshed with something else. But make sure the placement makes sense to you. These numbers should include your own cell phones, an emergency contact person (or 2), your previous base, your incoming base, TLF, housing/landlord/realtor, and maybe even your hotels.
When you reach the end of the binder, another pencil pouch can be found. This one is used mainly to hold receipts. Receipts for gas, receipts for the scales from weighing vehicles, receipts for hotels... anything that should be used to claim your reimbursement from financing when in-processing. You don't want to lose these and I found this to be the best way to transport them without losing them.
*** WHAT YOU NEED TO CREATE YOUR OWN PCS BINDER ***
- 3-ring binder (2" or bigger)
- Dividers with pockets
- 2 pencil pouches
- lined paper
- 2 pencils
- 2 pens
- 1 sharpie
- 1 highlighter
- List of Important Dates and Times
- List of Important Phone Numbers
- 2-3 clear sheet protectors
- paper clips
- small scissors
- mini stapler
- sticky notes
- spiral notebook